The governing board has a policy addressing conflict of interest for its members.

                           

Judgment of Compliance:  In compliance

 

Narrative

 

The current University of North Carolina system (hereafter, the University) dates from 1971, when the North Carolina General Assembly completely restructured higher education in North Carolina, bringing all state-supported institutions of higher learning, including East Carolina University into a single system governed by the University’s Board of Governors (hereafter, BOG).  In accordance with North Carolina General Statute 116-11, the BOG is responsible for the general determination, control, supervision, management, and governance of all affairs of the University’s 17 constituent institutions, including East Carolina University (hereafter, ECU or the institution).

 

North Carolina General Statute 138A (State Government Ethics Act) establishes standards of ethical conduct as well as standards regarding conflicts of interest for members of the BOG and the members of the ECU Board of Trustees (hereafter, BOT). The statute provides that any member of the BOG or the BOT who fails to comply with the statute is subject to removal from the board. In addition, the statute requires every member of the BOG and constituent institution’s boards of trustees to attend ethics training sessions and to file annual statements of economic interest.

 

The BOG Policy on Dual Memberships and Conflicts of Interest governs members of both the BOG and the BOT. The Bylaws of the Board of Trustees of East Carolina University:  Committee Guidelines authorize the creation of an Audit Committee and specify that the Audit Committee’s jurisdiction includes ethics and conflicts of interest. The chair of the BOT reads the Opening Ethics Statement for BOT Meetings, and the chairs of all the board’s committees read a Conflict of Interest statement at the beginning of each meeting to remind board members that they must avoid conflicts of interest and appearances of conflict of interest.

 

All members of the BOT participate in ethics education presentations, conducted either online or live by the North Carolina State Ethics Commission, and file annual statements of economic interest with the commission.

 

Evidence that the policies and procedures on conflicts of interest are followed by BOT members is included in meeting minutes, for example:

The Review of Board of Governors Minutes from 2010-2012 and Review of Board of Trustees Minutes from 2006-2012 provide additional examples of members recusing themselves to avoid conflicts of interest. 

 

The policies and procedures cited above help protect the integrity of ECU by ensuring that its board members exercise their authority honestly and fairly, and free from impropriety, threats, favoritism, and undue influence.

 

Documentation

 

Reference Title

Location

Bylaws of the Board of the Board of Trustees of East Carolina University:  Committee Guidelines

3.2.3 BOT-Bylaws (Audit Comittee)

Conflict of Interest Statement

Comittee conflict of interest statement

East Carolina University Board of Trustees minutes for Sept. 25, 2009 (recused)

3.2.3 BOT September-25-2009

 

East Carolina University Board of Trustees minutes for Nov 30, 2007 (recused)

3.2.3 BOT 002_Minutes-4

Education Presentations

3.2.4 GS_138A-14(b)

North Carolina General Statute 116-11

NCGS 116-11

North Carolina General Statute 138A (State Government Ethics Act)

3.2.3 GS 138A

North Carolina State Ethics Commission education schedule (live)

3.2.3 Live Ethics Presentation

North Carolina State Ethics Commission  education presentation (online)

3.2.3 Online Ethics Presentation

Opening Ethics Statement for BOT Meetings

BOT conflict of interest statement

Policy on Dual Memberships and Conflicts of Interest

3.2.4 UNC Policy Manual 200.1

Review of Board of Governors Minutes from 2010-2012

Board of Governors Minutes

Review of Board of Trustees Minutes from 2006-2012

BOT Minutes External Influence Summaries

Statements of Economic Interest

3.2.3 Black SEI form