There is a clear and appropriate distinction, in writing and practice, between the policy-making functions of the governing board and the responsibility of the administration and faculty to administer and implement policy.

 

Judgment of Compliance:  In compliance

 

Narrative

 

The Board of Governors (hereafter, BOG) of the University of North Carolina (hereafter, UNC or UNC System) is “responsible for the general determination, control, supervision, management, and governance of all affairs of its constituent institutions,” one of which is East Carolina University (hereafter, ECU or the institution).  As stated in NCGS 116-11[2], “The Board adopts such policies and regulations for the governance of the university as it deems wise.” The UNC Policy Manual outlines the “Powers and Duties” of the BOG (UNC Code, Section 203).  These written policy-making functions of the governing board include developing a long-range plan for a coordinated system of higher education, determining the academic programs and types of degrees to be awarded by each constituent institution, and setting enrollment levels of the constituent institutions.  Evidence that the BOG exercises these policy-making functions can be seen in selected minutes of the meetings of the BOG:

The president of UNC is the chief administrative and executive officer and has complete authority to manage the affairs and execute the policies of the UNC and its constituent institutions, subject to the direction and control of the BOG (UNC Code, Section 501A). The President has established separate administrative organizations to carry out the policies of the University.


The
Chancellor is the administrative and executive head of ECU and exercises complete executive authority at the institution, subject to the direction of the UNC System president. The Chancellor is responsible for carrying out policies of the BOG and of the board of trustees (UNC Code, Section 502A). The chancellor is responsible to the president for the administration of the institution, including “the enforcement of the decisions, actions, policies, and regulations of the BOG applicable to the institution (3.2.6 The Code 502B[3]). The University Organizational Chart documents that the organizational structure is made up of distinct lines of authority.

The Board of Trustees minutes provide evidence that the Board of Trustees (BOT) carries out policy-making functions at the institutional level. The Guidelines for Committees—ECU BOT detail the duties, responsibilities, and authority of the standing committees of the BOT.  These include Executive Council, Athletics and Advancement, Audit, Finance and Facilities, Health Sciences, and University Affairs.

The UNC Code requires the Chancellor to ensure that a faculty senate has been established and that a majority of the members are elected from the faculty and by the faculty. As stated in the Code, the Chancellor must ensure the establishment of appropriate procedures within the institution to provide members of the faculty the means to give advice with respect to questions of academic policy and institutional governance, with particular emphasis upon matters of curriculum, degree requirements, instructional standards, and grading criteria(3.2.6 The Code 502D.2); evidence that the Faculty Senate carries out these responsibilities to administer and implement policy is found in the Faculty Senate minutes.

The ECU Faculty Manual, Part II -- University Organization explains the role of the Faculty Senate and the Graduate School Administrative Board in recommending academic policies for the University, subject to review and approval by the chancellor and in serving as an advisory and consultative council to the chancellor and other administrators.   The ECU Faculty Manual, Part VI, Section VII Academic Program and Curriculum Development outlines the responsibilities of faculty in curricular matters.


  
Documentation

Reference Title

Location

2011-12  Allocations for Enrollment Changes [UNC Board of Governors minutes]

BOG Enrollment

Committee on Educational Planning, Policies, and Programs

BOG UNC Tomorrow

ECU Board of Trustees minutes

BOT Minutes

ECU Faculty Manual Part II -- University Organization

Faculty Manual part2

ECU Faculty Manual, Part VI, Section VII Academic Program and Curriculum Development

Part V - Curriculum Development

Faculty Senate minutes

3.2.6 Faculty Senate Minutes

Guidelines for Committees – ECU BOT

Guidelines for Committees

NCGS 116-11[2]

3.2.6 GS_116-11[2]

Report of the Committee on Educational Planning, Policies, and Programs

Open_Minutes_February_10,_2012

UNC Code, Section 203

UNC Code 203 Powers and Duties

UNC Code, Section 501A

3.2.6 The Code 501A

UNC Code, Section 502A

3.2.6 The Code 502A

UNC Code, Section 502B.3

3.2.6 The Code 502B[3]

UNC Code, Section 502D.2

3.2.6 The Code 502D

University Organizational Chart

ECU