The institution takes reasonable steps to provide a healthy, safe, and secure environment for all members of the campus community.


Compliance Judgment:  In compliance 

Narrative

As outlined in the Chancellor’s 2006 message, “It is the goal of the university and its employees to ensure that our educational programs and all other activities protect and promote the health and safety of our students, employees, patients, campus visitors, and the environment”.

In response to this mandate, East Carolina University (hereafter, ECU or the university or the institution) ensures a healthy, safe, and secure environment through several offices including: the ECU Police Department, the Office of Environmental Health & Safety, the Office of Prospective Health, ECU Facilities Services, Risk Management and Insurance, and the Office of the Dean of Students. Current students and employees can gain access to health and wellness programs and services via Student Health Services, ECU Physicians, and the Office of Perspective Health. A sustainable environment is supported by a number of university-wide initiatives. As part of the institution’s research agenda, animal care and safety are managed via a committee comprised of representatives from across the institution.

ECU Police Department

The ECU Police Department is a full-service, 24-hour a day law enforcement organization with responsibilities identical to a municipal police department. The ECU Police Department provides a variety of services that range from education and awareness programs to investigations of reported crimes. Sworn ECU Police Officers are empowered by North Carolina Statute GS116-40.5 as certified police officers. The agency has an authorized staffing level of 62 sworn police officers and 20 civilians and employs additional sworn reserve police officers and student civilian patrol officers who work in a part-time capacity.

The ECU Police Department is nationally accredited through the Commission on Accreditation for Law Enforcement Agencies, Inc. (CALEA).  Accreditation status is evaluated every three years; the latest reaffirmation is published in the report entitled, Assessment Report for the East Carolina University Police Department, December 2009.

The ECU Police Department has an extended jurisdictional agreement with the City of Greenville for concurrent jurisdiction within a specific area surrounding the main campus property.  This agreement allows ECU officers to investigate crimes and take enforcement action within that concurrent jurisdiction. The department has mutual aid agreements with the Pitt County Sheriff’s Department, Greenville Police Department, Vidant Medical Center, and most of the cities and towns within Pitt County. These mutual assistance agreements provide state statute authority for law enforcement agencies to provide assistance when requested. The ECU Police Department also works closely with other North Carolina State law enforcement agencies and federal agencies to include the Federal Bureau of Investigation, Homeland Security, and the Drug Enforcement Administration.

Annually, the ECU Police Department publishes, “Safety & You at ECU. This report includes statistics of crimes reported on property owned, leased, or controlled by the university and/or recognized student organizations, as well as on public property immediately adjacent to or accessible from the campuses. The report is written in accordance with the Jeanne Clery Act (Title II, Public Law 101-542) and is a Federal requirement as outlined in the letter from the United States Department of Educations’ Office of Postsecondary Education.

Office of Environmental Health and Safety and Office of Prospective Health

The Office of Environmental Health & Safety and the Office of Prospective Health work collaboratively to ensure a healthy, safe, and secure environment through the implementation of  a series of programs that comply with the provisions of the Occupational Safety and Health Act of North Carolina. The Office of Environmental Health & Safety is charged with providing for risk identification and management techniques and the prevention of injury and the protection of property, life, and the environment. Responsibilities include Fire and Life Safety, Laboratory Safety, Environmental Safety, Industrial Hygiene, Occupational Safety and Health, Emergency Management, and Risk Management (as related to insurance matters). The Office of Environmental Health & Safety benchmarks with other universities through the Campus Safety, Health and Environmental Management Association (CSHEMA) for comparison with peer institutions as part of a commitment to continuous improvement.

The Office of Prospective Health is responsible for providing quality health and safety services to all employees related to biological safety, employee health, employee wellness, infection control, and radiation safety.

As evidenced in the ECU Environmental Health & Safety Staff Profile and the Prospective Health Staff Profile, both offices are staffed with qualified personnel with the necessary knowledge, skills, and training to manage the university’s environmental health and safety programs. Staff knowledge is continuously enhanced through field experience, presentations, group problem-solving sessions, and collaboration with other environmental health and safety departments within and outside of the university system, and training through professional organizations.

Facilities

ECU Facilities Services publishes construction standards to ensure that facilities are made safer through the installation of the appropriate safety equipment, security measures, and proper egress. All plans for the construction and/or renovation of facilities are reviewed by university personnel representing ECU Facilities Engineering & Architectural Services. ECU Facilities Services, Information Technology and Computing Services (ITCS), Telecommunications, Materials Management, Office of Environmental Health and Safety, and affected building occupants. ECU Police Department personnel are trained in Crime Prevention Through Environmental Design (CPTED) and use these design parameters to ensure that facilities and grounds promote safety and support crime prevention principles. Proposed plans are sent to the Office of State Construction for consideration and approval.

The NC Department of Environment and Natural Resources (NCDENR) conduct annual sanitary inspections of all campus facilities. ECU Facilities Services  and the Office of Environmental Health & Safety accompany these agencies on their inspections and, when deficiencies are noted, reports are sent to the appropriate department head and corrected.  Laboratory safety, clinical safety, and facilities and grounds safety inspections are conducted by Office of Environmental Health and Safety, Office of Prospective Health, ECU Police Department, and ECU Facilities Services throughout the year.

ECU Facilities Services uses the Annual Fire and Safety Inspection conducted by the North Carolina Department of Insurance (NCDOI) to assess the safety of the university’s real property. North Carolina General Statute 58-31-40 requires the NCDOI to inspect each State-owned building at least annually in order to identify any conditions that may be detrimental to the safety of the building or its occupants.  These inspections are based on the North Carolina Building Code and the NFPA fire codes, as well as other standards and insurance criteria. The measure of success is achieving a satisfactory rating on the Annual Fire and Safety Inspection.  A satisfactory rating on the Annual Fire and Safety Inspection indicates the University is meeting NCDOI fire and safety requirements per North Carolina General Statute 58-31-40.

ECU Facilities Services trained inspectors perform regular inspections of all facilities to identify maintenance deficiencies and safety issues. ECU Facilities Service – Utilities Services has a Life Safety Shop with electricians, fire alarm technicians, and life safety technicians responsible for the various life safety systems including, but not limited to, fire extinguishers, fire suppression systems, sprinkler systems, fire pumps, emergency lighting, fire alarms, etc.  All ECU Facilities Services personnel are charged with performing inspections of facilities and grounds during the course of their work. 

Campus Living maintains a high level of security and door control. Security cameras cover every hall entry and exit door as well as key lobby and service areas.  Campus Living and the Office of Environmental Health and Safety conduct fire drills a minimum of four times per year.  Processes are then evaluated and the feedback used to inform and enhance future drills.

Risk Management and Insurance

Risk Management and Insurance maintains insurance coverage on all ECU-owned property.  Insurance coverage is handled with a combination of methods including participation in State-administered insurance programs, purchase of commercial insurance, and self-retention of certain risks.  The safety and environmental program evaluation process is accomplished through a variety of internal and external assessments.  A number of regulatory and state agencies conduct inspections and audits.  The NC Office of State Personnel’s Risk Control Services unit audits the safety and health and industrial hygiene programs annually.  Each year, the NC Department of Environment and Natural Resources (NCDENR) inspects our facilities for sanitation issues and the North Carolina Department of Insurance inspects for life safety deficiencies.  The Hazardous Waste Branch of NCDENR also inspects our facilities and records for hazardous waste violations.  The North Carolina Department of Occupational Safety and Health (NCOSH), and NCDENR can conduct unannounced inspections as they deem necessary.

Dean of Students Office

The Dean of Students Office  supports a health, safe and secure environment for all students. The Dean of Students supervises the Center for Counseling and Student Development  and the, Office of Students Rights and Responsibilities. The dean’s staff works closely with the ECU Police Department to address student inquiries about persons of concern.  

Emergency Preparedness

The ECU Emergency Operations Plan is the comprehensive, detailed campus plan that covers the institution’s response to multi-hazard situations. The plan is compliant with the National Incident Management System (NIMS). Copies of the plan are distributed to those offices with specific roles and responsibilities, as outlined in in the plan, and posted on the ECU Office of Environmental Health & Safety Emergency Planning website. The plan outlines procedures to be followed by each responsible office and is periodically reviewed, exercised, and tested to ensure that the university’s response to an emergency will protect lives and preserve university assets. Due to the sensitive nature of the contents of the document, only limited information is available for public view. The Emergency Information Desk Reference is a quick reference guide for university personnel and is a supplement to the Emergency Operations Plan.

The ECU Crisis Communications Plan outlines the procedures necessary to immediately notify the campus community upon the confirmation of a significant emergency or dangerous situation occurring on campus involving an immediate threat to the health and/or safety of students, staff, faculty and visitors.  Designated university personnel receive instruction on how to issue statements concerning emergency or dangerous situations utilizing the ECU Alert System, a collection of communication tools that is used to distribute emergency notification and information. Tools including the ECU Alert Web page, ECU Pirate email, PC Pop-up boxes that display icons and messages, ECU hotlines, outdoor and indoor speakers, OP phone speaker interfaces, digital LCD/plasma screen messages, Twitter, and cell phone text messaging notices.

Emergency Preparedness Training

Training is an important aspect of ECU’s commitment to campus safety. ECU’s Office of Environmental Health & Safety promotes the protection of human health and the environment through high-quality training that is available both face-to-face and online. During orientation, new employees are familiarized with the safety policy, hazard communication policy, security procedures and emergency evacuation and notification procedures.

The ECU Police Department conducts two public safety drills each year. In 2011, an active shooter and hostage situation drill was used as a training exercise and collaborative effort between different university departments and other local law enforcement and emergency management agencies. The drill, conducted by the Graham-based firm EnviroSafe Consulting and Investigations Inc. locked down the health sciences campus and involved an estimated 150 employees, 26 Greenville Police Officers, and 10 firefighters from Greenville Fire and Rescue. Emergency scenarios are conducted regularly to test the results of planning and training efforts that take place during the year.

Health and Wellness Services

Student Health Services, accredited by the Accreditation Association of Ambulatory Health Care (AAAHC), provides quality healthcare to current ECU students and employees. Hours of operation are Monday – Friday 8am-5pm; in addition, Saturday and Sunday hours are available for acute care from 9am- 11:30am during the fall and spring semesters.  After hours, students may utilize a free, 24-hour nurse call service to obtain medical advice. Eligible students are able to purchase the Student Health Insurance Plan (SHIP) offered through Pearce & Pearce, Inc.

ECU Physicians has a satellite clinic located within the ECU Student Health Center which provides acute medical care to ECU employees. Prescription and over the counter medication services are also available to ECU employees though the Student Health Center pharmacy.

Office of Prospective Health conducts employee screenings and immunizations to meet OSHA and other requirements, medical evaluations for infectious exposures, and evaluation and treatment for work-related illness, injuries or other exposures as requested by the Office of Environmental Health & Safety.

Environmental Sustainability

ECU supports a number of sustainability initiatives as part of its comprehensive environmental management program. The goal of this initiative is to ensure that all university activities comply with environmental regulations and preserve the university environment for future generations. Any discharges of chemicals to air, water, and/or land must be pre-approved by the Office of Environmental Health & Safety and the Office of Prospective Health.  All chemical wastes are required to be disposed of in accordance with ECU’s Hazardous Waste Management Guidelines and applicable federal, state and local rules and regulations. 

Animal Care

Any individual wishing to use vertebrate animals in research or teaching activities at or funded by ECU must seek approval from the Institutional Animal Care and Use Committee (IACUC) and obtain an approved Animal Use Protocol (AUP) prior to obtaining or using animals.  All individuals listed on the AUP must be assessed by Office of Prospective Health for inclusion in the ECU Infection Control Policy: Occupational Health Program.  Hazard and animal related disease training is also required.  If hazardous physical, chemical, or biological agents are used in animal research, the appropriate subject matter experts in these areas must approve hazard use prior to final AUP approval.  Individuals not using animals in research but exposed to animals directly or indirectly also receive training consistent with the risk level.  All approvals must be obtained before personnel are allowed card access to the animal housing and use areas. The Department of Comparative Medicine maintains an Emergency Response Plan for Animal Care which addresses natural disasters, pandemics, and extremist activities. 

Policies and Procedures

ECU adheres to a set of policies related to maintaining a healthy, safe, and secure environment of students, employees and visitors that are posted online. Select examples of some of these policies are listed below:


These and other policies, together with appropriate and effective training and investment in resources ensure that E
CU is taking all reasonable steps to provide a healthy, safe, and secure environment for all members of the campus community.


    Documentation

Reference Title

Location

Accreditation Association of Ambulatory Health Care (AAAHC)

AAAHC (2)

Active Shooter and Hostage Situation

ActiveShooter

Animal Use Protocol (AUP)

InstAnimalCareUseComm

Annual Fire and Safety Inspection

Annual Fire and Safety Inspection 2009 for ECU Main and Health Sciences Campus

Assessment Report for the East Carolina Police Department, December 2009

Police Assessment Report

Biological Safety

BiologicalSafety

Campus Emergency Operations Plan

Campus Emergency Operations Plan

Campus Living

CampusLiving

Campus Safety, Health and Environmental Management Association (CSHEMA)

CSHEMA Benchmark 2008

Center for Counseling and Student Development

CounselingCenter

Chancellor’s 2006 Message

Chancellor's Message

City of Greenville

CityofGreenville

Commission on Accreditation for Law Enforcement Agencies, Inc. (CALEA)

CALEA

Construction Standards

ConstructionStandards

Crime Prevention Through Environmental Design (CPTED)

CrimePreventionThrEnvironDesign

Department of Comparative Medicine

Comparative Medicine 

Drug Enforcement Administration

DEA

ECU Alert System

What is ECU ALERT_

ECU Crisis Communication Plan

Crisis Communication Plan

ECU Employee Health

EmployeeHealth

 

ECU Environmental Health & Safety Profile

 

EHS Staff Profiles 2010

ECU Facilities

Facilities Services

ECU Infection Control Guidelines

InfectionControl

ECU Physicians

ECUPhysicians

ECU Police Department

ECU Police Department

Education and Awareness Programs

Ed and Awareness

Emergency Information Desk Reference

ECU-Emergency-Information-Desk-Ref

Emergency Operations Plan

Emergency-Operations-Plan-2012

 

Emergency Response Plan for Animal Care

EMERGENCY RESPONSE PLAN - ANIMAL CARE OPERATIONS

Employee Health

EmployeeHealth

Employee Wellness

EmployeeWellness

EnviroSafe Consulting and Investigations Inc.

EnviroSafeConsulting

Evaluation Process

Safety_and_Environmental_Program_Evaluation_Process

Extended Jurisdictional Agreement

Extended Jurisdiction Acreement GPD 2006

Facilities Risk Management and Insurance

Risk Management and Insurance

Facilities Services – Utilities Services

ECU Facilities Services - Utilities Services Organizational Chart AF25

Federal Bureau of Investigation

FBI

Greenville Fire and Rescue

GreenvilleFireandRescue

Greenville Police Department

GreenvillePD

Hazardous Waste Branch

NCDENR Hazardous Waste Inspection Report

Hazardous Waste Management Guidelines

HazardousWasteMgmtGuidelines

Homeland Security

Homeland Security

Infection Control

InfectionControl

Information Technology and Computing Services (ITCS)

ITCS

Institutional Animal Care and Use Committee (IACUC)

InstAnimalCareUseComm

Investigations

Investigations

Jeanne Clery Act (Title II, Public Law 101-542)

JeanneCleryAct

Letter from the United States Department of Education’s Office of Postsecondary Education

 

 

2011 DOE CSSA Letter

Materials Management

MaterialsMgmt

Mutual Assistance Agreements

Mutual Aid Agreement GPD 2005

North Carolina Department of Environment and Natural Resources

NCDENR

North Carolina Department of Insurance

NCDOI

North Carolina Department of Occupational Safety and Health (NCOSH)

NCOSH

North Carolina Office of State Personnel’s Risk Control Services

RiskControlServices

North Carolina General Statute 58-31-40

GS58-31-40

North Carolina State Statute 116-40.5

GS116-40.5

Occupational Safety and Health Act of North Carolina

OccHlthSafeActChap95Art16

Office of Environmental Health & Safety

Office of Environmental Health and Safety

Office of Environmental Health & Safety Emergency Planning

Emergency Planning

Office of Prospective Health

ECUProspHlth

Office of State Construction

NCStateConstruction

Office of Students Rights and Responsibilities

OfficeStudentRightsandRespon

Office of the Dean of Students

Dean of Students Home

Pitt County Sheriff’s Department 

PittCountySheriff

Prospective Health Staff Profile

East Carolina University Prospective Health Staff Profiles

Radiation Safety

RadiationSafety

Risk Management

Risk Management and Insurance

Safety & You at ECU

SafetyYouatECU

Student Health Insurance Plan

StudentHlthInsurance

Student Health Services

SHS

Sustainability Initiatives

Sustainability

Telecommunications

Telecommunications

Training

Training