The institution notifies the Commission of changes in accordance with the
Commission’s substantive change policy and, when required, seeks approval prior to the initiation of changes.
 

Compliance Judgment:  In compliance

 

Narrative

 

East Carolina University (hereafter, ECU or the institution) adheres to the substantive change policy of the SACS Commission on Colleges. As outlined in the institution’s internal policies, Guidelines for Identifying Substantive Change and Notification of Substantive Changes to the COC-SACS, the university notifies the commission of any significant modification or expansion of the nature and scope of changes and seeks prior approval of changes as required.  The Office of Academic Programs in the Division of Academic Affairs reviews program and curricular changes for instances that constitute substantive change. Academic program development workshops are held regularly and substantive change requirements are included in the agenda.

 

New Academic Programs

UNC-GA Office of Academic Planning coordinates requests for authorization to establish new degree programs and makes recommendations to the UNC Board of Governors’ Committee on Educational Planning, Policies, and Programs on requests to establish these programs. The UNC-GA Office of Academic Planning also coordinates requests to discontinue a degree program.

 

Documents That Describe the Process

       Board of Governors Policy on Academic Program Planning [The UNC Policy Manual 400.1]

       Regulations for Academic Program Planning and Evaluation [The UNC Policy Manual 400.1.1R]

       Guidelines for Academic Program Development [The UNC Policy Manual 400.1.1.1G]

 

As documented in the Memorandum:  New Academic Program Review and Approval Process, the UNC General Administration has developed new procedures for program planning, review, and approval.  [Note that the UNC Policy Manual is being updated to reflect the changes].  The current forms are listed below.

 

Forms for Notifying and Requesting Authorization

 

       Appendix A. Request for Authorization to Plan a New Degree Program

       Appendix C. Request for Authorization to Establish a New Degree Program

       Appendix D. Request for Authorization to Discontinue a Degree Program

 

Procedures for the development and awarding of Joint Degrees

       Procedure for joint degrees [The UNC Policy Manual 400.1.12]

       Regulations on the awarding of joint degrees [The UNC Policy Manual 400.1.12R] 

 

New Distance Education Programs

UNC GA Office of Academic Planning also coordinates the planning and authorization of new distance education degree programs in accordance with regulations established by the Commission on Colleges of the Southern Association of Colleges and Schools (SACS).

 

Documents That Describe the Process

       Regulations for New Campuses, Branch Campuses, and other Off-site Educational Use of Facilities [UNC Policy Manual 400.1.2R]

       Guidelines for Alternative, Online, or Distance Education Delivery of Approved Degree Programs [Guidelines_for_Alt_Onl_or_DE_Del_of_Appr_Acad_Pgms]

 

Forms for Notifying and Requesting Authorization

       Appendix F. Notification of Intent to Plan a New Distance Education Degree Program 

       Appendix G. Request for Authorization to Establish a New Distance Education Degree Program or Site

       Appendix I. Distance Education Degree Program Online or Site Discontinuation Form 

       Appendix J. Request for Authorization to Participate in an Inter-Institutional Arrangement 

 

East Carolina University’s Campus Review Process for Substantive Change

 

The Division of Academic Affairs’ Office of Academic Programs

The office facilitates university-wide undergraduate and graduate degree program development and refinement in the academic affairs and health sciences divisions. The office assures that new and revised academic programs are in compliance with the rules and regulations of East Carolina University, the University of North Carolina system, our regional accrediting body, and the state legislature.

 

Academic Program Development Collaborative Team

The Academic Program Development Collaborative Team (APDC Team) is an advisory body to the Academic Council. A unit proposing a new degree program begins the on campus review process by presenting the appropriate documents to the APDC Team, which collaborates with the unit to strengthen the proposal. The APDC Team advises the provost on all new academic program proposals submitted, and the Team advises the dean of the Graduate School on graduate programs under consideration. The Educational Policies and Planning Committee (EPPC) is informed of those recommendations (details are located below concerning the EPPC).

 

New Degree Programs

Effective July 1, 2009, the Academic Program Development Collaborative Team identifies proposed degree programs that constitute a substantive change as defined by SACS at the planning stage (Appendix A. Request for Authorization to Plan a New Degree Program).  If the proposed program constitutes a substantive change, the office of the Provost notifies SACS through written correspondence. If it is unclear whether a substantive change will occur, ECU proceeds on the side of caution and notifies SACS of the proposed degree program.  If SACS requests further information, the Office of the Provost forwards a copy of the request for authorization to establish a new degree program (Appendix C), when it is submitted to UNC-GA for final approval.   

 

Existing Programs Offered Through Distance Education (off-site and technology-based)

Effective July 1, 2009, the Academic Program Development Collaborative Team is charged with identifying off-campus sites and distance learning programs that constitute a substantive change as defined by SACS when the notification of intent to plan a new distance education degree program (Appendix F) is submitted for review.  If the proposed program constitutes a substantive change, the Office of the Provost notifies SACS through written correspondence and if further information is requested, the Office of the Provost forwards a copy of the request for authorization to establish a new distance education degree program (Appendix G) when it is submitted to UNC-GA for final approval.   

 

Educational Policies and Planning Committee (EPPC)

The charge and membership roster of the Educational Policies and Planning Committee, a standing committee of the Faculty Senate, can be accessed on the EPPC website. EPPC considers new program proposals, minors, certificates, and concentrations, and makes recommendations to the chancellor.

 

Academic Council

The ECU Academic Council is a group that includes the provost and senior vice chancellor for academic affairs, the vice chancellor for research and graduate studies, and the vice chancellor for health sciences. The Academic Council considers the APDC Team’s recommendations on new academic degree program proposals and makes recommendations to the chancellor.

 

During the period since the university’s last accreditation, East Carolina University submitted the following substantive change notifications.   In 2002, ECU received notification from SACS “Inasmuch as these degree programs are well established at the institution and given the Commissions’ approval of technology-mediated instruction at ECU, this delivery mode [distance education] is included within the scope of the institution’s accreditation. No further information is requested.” 

 

Year

Degree

Substantive change

Documentation

2002

Online program approval no longer considered a substantive change

 

SACS correspondence

8/19/2002

 

2002

Master of School Administration

Expanding program offerings at previously approved off-campus sites (Craven Community College)

SACS approval

8/19/2002

 

2002

BS Elementary Education

 

Expanding program offerings at previously approved off-campus sites (Craven Community College)

SACS approval 9/6/2002

2003

BS Elementary Education

Expanding program offerings at previously approved off-campus sites (Edgecombe Community College)

SACS approval

8/18/2003

2003

Master of Social Work

Initiating off-campus sites

Duplin/Nash

SACS approval

3/24/2003

 

2003

Master of School Administration

Initiating off-campus sites

Nash/Wilson

SACS approval

8/18/2003

 

2003

MAEd Reading Education

Initiating off-campus sites

Nash County

SACS approval

8/18/2003

 

2004

BS Elementary Education

 

Expanding program offerings at previously approved off-campus sites (Wayne Community College)

SACS approval

8/13/2004

 

 

2003

MAEd Elementary Education

Initiating off-campus sites

Halifax

SACS approval

8/18/2003

 

2004

BS General Engineering

Expanding at current degree level

 

SACS approval

2/18/04

 

2004

MAEd Elementary Education

Initiating off-campus site

Dare County

SACS approval

3/24/2004

 

2004

Master of Social Work

Expanding program offerings at previously approved off-campus sites (Craven Community College)

SACS approval

3/24/2004

2004

MAEd Reading Education

 

Initiating off-campus sites

Granville County

SACS approval

12/16/2004

 

2004

BS Special Education

Expanding program offerings at previously approved off-campus sites (Craven, Edgecombe, Wayne Community College)

SACS approval

8/13/2004

 

 

2007

Doctor of Dental Surgery

Expanding at current degree level (significant departure from current

programs)

SACS approval

1/18/2007

 

2009

MS Counselor Education

Expanding program offerings at previously approved off-campus sites (Craven Community College)

SACS notification

3/24/2009

 

2009

BSBE, EDS,CAS,MM

Program discontinuations

SACS notification

7/20/2009

 

2010

 

Notification of certificates

 

SACS notification

10/19/10

2010

 

New mission statement

SACS notification

11/29/10

2010

La Meridiana International School

Notification of initiating courses through a contractual agreement

SACS notification

12/20/10

2011

Pathology Assistant Certification

Certificate discontinuation

SACS notification

6/6/11

2011

Elementary Math Education

Aquatics management

Notification of certificates

SACS notification

7/14/2011

2011

Marketing Certificate

Initiating certificate

SACS notification

12/14/2011

2011

Applied Economics Certificate

Certificate discontinuation

SACS notification

12/14/2011

2012

Off Campus sites

Closing approved off-campus sites

SACS notification

1/19/12

2012

Doctor of Nursing Practice

Expanding at current degree level

SACS notification 6/28/12

 

ECU is in compliance with Comprehensive Standard 3.12.1, as demonstrated through this narrative’s presentation of institutional and UNC system-wide policies and procedures concerning substantive changes, and in its provision of specific documentation of adherence to those policies. This narrative has presented the policies and procedures, and the examples of adherence to those policies and procedures, which demonstrate that ECU notifies the Commission of substantive changes, and, when required, provides notification prior to the implementation of substantive changes.

 

Documentation

 

Reference Title

Location

Appendix A. Request for Authorization to Plan a New Degree Program

Request for Authorization to Plan 400.1.1.3G

Appendix C. Request for Authorization to Establish a New Degree Program

Appendix C Revised 061212

Appendix D. Request for Authorization to Discontinue a Degree Program

Appendix_D_(Discontinue_Degree)

Appendix F. Notification of Intent to Plan a New Distance Education Degree Program

Appendix F_ New distance education programs being planned

Appendix G. Request for Authorization to Establish a New Distance Education Degree Program or Site

Appendix_G_(Establish_New_Distance_Degree_or_Site)

Appendix I. Distance Education Degree Program Online or Site Discontinuation Form

Appendix_I_(Discontinue_Distance_Degree_or_Site)

Appendix J. Request for Authorization to Participate in an Inter-Institutional Arrangement

Appendix_J_(Inter-institutional_Arrangement)

Board of Governors Policy on Academic Program Planning

Board_of_Governors_Policy_on_Academic_Program_Planning

EPPC Website

educationalpolicies

Guidelines for Academic Program Development

Guidelines_for_Academic_Program_Development

Guidelines for Alternative, Online, or Distance Education Delivery of Approved Degree Programs

Guidelines_for_Alt_Onl_or_DE_Del_of_Appr_Acad_Pgms

Guidelines for Identifying Substantive Change

Guidelines for Identifying Substantive Change

Memorandum:  New Academic Program Review and Approval Process

Memo to Campuses-Suzanne Ortega

Notification of Substantive Changes to the COC-SACS

Notification of Substantive Change

Regulations for Academic Program Planning and Evaluation

Regs_for_Academic_Pgm_Plng_and_Eval

Regulations for New Campuses, Branch Campuses, and Other Off-site Educational Use of Facilities

Regs_for_New_Camp_Br_Camp_Other_Off-Site_Ed_Use_of_Facs

UNC Policy Manual, 400.1

The UNC Policy Manual 400.1

UNC Policy Manual, 400.1.1R

The UNC Policy Manual 400.1.1R

UNC Policy Manual, 400.1.1.1G

The UNC Policy Manual 400.1.1.1G

UNC Policy Manual, 400.1.1.2G

Guidelines_for_Alt_Onl_or_DE_Del_of_Appr_Acad_Pgms

UNC  Policy Manual, 400.1.2R

UNC Policy Manual 400.1.2R

UNC Policy Manual, 400.1.12

The UNC Policy Manual 400.1.12

UNC Policy Manual 400.1.12R

The UNC Policy Manual 400.1.12R